BobWessex
02-07-2009, 08:01 PM
Hi all,
This will be our third attendance at the 999 show (http://www.emergencyservicesshow.com/). Details below.
If you would like to join us -- possibly camp the night before please post below.
EVENT DETAILS
We are pleased to be able to confirm the details for The Emergency Services Show 2009.
Where and When
Hullavington Airfield, Nr Chippenham (M4 Jct 17) Sunday 13th September – 10am to 4pm
Entry to the airfield
All exhibitors will be required to access the site from the entrance on the Hullavington road and follow the appropriate signs. Please see enclosed map for guidance. For safety reasons, NO ENTRY is to be attempted through the Crash Gate on the A429. All exhibitors will be required to register at the new Registration Point at the end of the runway. Once you have completed registration you will be directed onto the main showground. It is important that you follow the instructions of the Event Staff who will position you on the showground. This is so we can avoid large gaps within the layout. Unless directed, there is NO PARKING ON THE GRASS. If you wish to be located with other members, we would suggest you meet prior to the Registration Point and all enter together.
When to arrive
We are happy for exhibitors to start arriving on the afternoon of Saturday 12th September – this is designed to prevent any backlog with lots of people trying to get in at the same time.Alternatively, exhibitors are free to arrive anytime from 7am on Sunday 13th September – ideally we would like all exhibitors in place before gates open so please try not to turn up too late. Where possible, there will be no vehicle movements about the event site after 10am.
Camping
A campsite has been designated and can be found on the enclosed map. Please be aware this is a military airfield and does not come with the luxuries of shower blocks, electricity points, etc. There will be toilets in the immediate area for use.
Private (non exhibited) vehicles
To ensure we maintain as compact an event site as possible, we would request that all other vehicles and trailers that do not form part of your exhibition are parked away from the event site (main runway).
IMPORTANT INFORMATION FOR EXHIBITORS
This applies to all attendees, whether you are operational (required to respond from the Show), static display (non-operational), activity or commercial/trade stand.
Insurance
If your exhibition or stand requires you to have Public Liability Insurance, please bring a copy of your Insurance Certificate with you. (If you are unable to bring a copy, please bring the original as we will have copying facilities available).
Registration
Before you can be positioned on the Showground, you must have registered at the Registration Point. This will involve the completion of the Register of Attendance form which can be found in this pack. To avoid delays it would be helpful if you could complete this form in advance, so it can just be handed in on arrival. Please attach a copy of your insurance certificate (if required) to this form.
Individual Site Passes
Instead of being issued with a vehicle pass, you will be given a colour coded wristband. This wristband will be used to identify you as an exhibitor within the event. All members of your party will need to be issued with a wristband. Other colours will be issued to identify other groups. It is vitally important that you wear this wristband for your duration
at the show. This system is part of our security plan, and is to protect you as much as it is to protect Staff
and public alike. Anyone not wearing a wristband may be challenged by a member of staff.
While on the Showground
It is important that you follow the instructions of the Event Staff who will position you on the showground. This is so we can avoid unnecessary gaps within the layout. If you wish to be located with other members, we would suggest you meet prior to the registration point and all enter together.
Unless directed, there is NO PARKING ON THE GRASS. There will also be NO UNAUTHORISED MOVEMENT OF VEHICLES for safety reasons.
PUBLIC SAFETY AND EMERGENCY GUIDE
Emergencies can take several forms and sizes and those at public events are no different. As part of the legal requirements posed on us, we have taken out the necessary Public Liability Insurance.
The organisers of The Emergency Services Show have taken on board the risks and hazards associated with an event of this type and have generated an official document covering the necessary risk assessments and contingency planning required. A copy of this document is available to view at Event Control.
While this document is comprehensive and is designed to work alongside the operational order from Wiltshire Police, as well as standard operating procedures for the Fire and Ambulance Services, it does not remove the need for individual exhibitors to carry out their own risk assessments and ensure that any equipment is safe for use by members of the public. At the same time, it does not remove the legal responsibility from the individuals should an incident occur. Depending on the exhibition you are providing, you may be required to operate under your own Insurance. You will already be aware of this and your insurance should be in place and valid for this event. In order to support us, please could you bring a copy of your insurance so we can hold it on file at Event Control.
If you have any questions regarding this, please consult Event Control.
The emergency system operated during this event will use the Public Address systems available and will consist of pre-determined messages. These will be backed up with messages on the Vehicle Mounted Display by the main arena.
The messages will advise of the action to be taken dependant on the type of incident involved.
The event has been effectively risk assessed and it is unlikely that an incident will occur.
If an incident occurs in your area, you must inform Event Control immediately, and the relevant resources will be deployed to deal with the incident.
Please be aware that some of the Emergency vehicles on site are still operational. Vehicles may move around the site to deal with incidents. Please ensure access is maintained at all times.
This will be our third attendance at the 999 show (http://www.emergencyservicesshow.com/). Details below.
If you would like to join us -- possibly camp the night before please post below.
EVENT DETAILS
We are pleased to be able to confirm the details for The Emergency Services Show 2009.
Where and When
Hullavington Airfield, Nr Chippenham (M4 Jct 17) Sunday 13th September – 10am to 4pm
Entry to the airfield
All exhibitors will be required to access the site from the entrance on the Hullavington road and follow the appropriate signs. Please see enclosed map for guidance. For safety reasons, NO ENTRY is to be attempted through the Crash Gate on the A429. All exhibitors will be required to register at the new Registration Point at the end of the runway. Once you have completed registration you will be directed onto the main showground. It is important that you follow the instructions of the Event Staff who will position you on the showground. This is so we can avoid large gaps within the layout. Unless directed, there is NO PARKING ON THE GRASS. If you wish to be located with other members, we would suggest you meet prior to the Registration Point and all enter together.
When to arrive
We are happy for exhibitors to start arriving on the afternoon of Saturday 12th September – this is designed to prevent any backlog with lots of people trying to get in at the same time.Alternatively, exhibitors are free to arrive anytime from 7am on Sunday 13th September – ideally we would like all exhibitors in place before gates open so please try not to turn up too late. Where possible, there will be no vehicle movements about the event site after 10am.
Camping
A campsite has been designated and can be found on the enclosed map. Please be aware this is a military airfield and does not come with the luxuries of shower blocks, electricity points, etc. There will be toilets in the immediate area for use.
Private (non exhibited) vehicles
To ensure we maintain as compact an event site as possible, we would request that all other vehicles and trailers that do not form part of your exhibition are parked away from the event site (main runway).
IMPORTANT INFORMATION FOR EXHIBITORS
This applies to all attendees, whether you are operational (required to respond from the Show), static display (non-operational), activity or commercial/trade stand.
Insurance
If your exhibition or stand requires you to have Public Liability Insurance, please bring a copy of your Insurance Certificate with you. (If you are unable to bring a copy, please bring the original as we will have copying facilities available).
Registration
Before you can be positioned on the Showground, you must have registered at the Registration Point. This will involve the completion of the Register of Attendance form which can be found in this pack. To avoid delays it would be helpful if you could complete this form in advance, so it can just be handed in on arrival. Please attach a copy of your insurance certificate (if required) to this form.
Individual Site Passes
Instead of being issued with a vehicle pass, you will be given a colour coded wristband. This wristband will be used to identify you as an exhibitor within the event. All members of your party will need to be issued with a wristband. Other colours will be issued to identify other groups. It is vitally important that you wear this wristband for your duration
at the show. This system is part of our security plan, and is to protect you as much as it is to protect Staff
and public alike. Anyone not wearing a wristband may be challenged by a member of staff.
While on the Showground
It is important that you follow the instructions of the Event Staff who will position you on the showground. This is so we can avoid unnecessary gaps within the layout. If you wish to be located with other members, we would suggest you meet prior to the registration point and all enter together.
Unless directed, there is NO PARKING ON THE GRASS. There will also be NO UNAUTHORISED MOVEMENT OF VEHICLES for safety reasons.
PUBLIC SAFETY AND EMERGENCY GUIDE
Emergencies can take several forms and sizes and those at public events are no different. As part of the legal requirements posed on us, we have taken out the necessary Public Liability Insurance.
The organisers of The Emergency Services Show have taken on board the risks and hazards associated with an event of this type and have generated an official document covering the necessary risk assessments and contingency planning required. A copy of this document is available to view at Event Control.
While this document is comprehensive and is designed to work alongside the operational order from Wiltshire Police, as well as standard operating procedures for the Fire and Ambulance Services, it does not remove the need for individual exhibitors to carry out their own risk assessments and ensure that any equipment is safe for use by members of the public. At the same time, it does not remove the legal responsibility from the individuals should an incident occur. Depending on the exhibition you are providing, you may be required to operate under your own Insurance. You will already be aware of this and your insurance should be in place and valid for this event. In order to support us, please could you bring a copy of your insurance so we can hold it on file at Event Control.
If you have any questions regarding this, please consult Event Control.
The emergency system operated during this event will use the Public Address systems available and will consist of pre-determined messages. These will be backed up with messages on the Vehicle Mounted Display by the main arena.
The messages will advise of the action to be taken dependant on the type of incident involved.
The event has been effectively risk assessed and it is unlikely that an incident will occur.
If an incident occurs in your area, you must inform Event Control immediately, and the relevant resources will be deployed to deal with the incident.
Please be aware that some of the Emergency vehicles on site are still operational. Vehicles may move around the site to deal with incidents. Please ensure access is maintained at all times.